WG5 22Jan2013

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Meeting Record

When: 10:00 am - 11:00 am, 16Jan2013
Place: Teleconference
Facilitator: Hanming Tu
Scribe:
Attendance: Mary, Steve, Hanming, Mat, Kevin, Dirk, Scott
Excused: Sally Cassells, Scott Getzin, Steve Wilson, Daniel Boisvert

Agenda
  1. Finalize the March session plan;
  2. Review progress on the action items;
  3. Draft WG March meeting presentation
  4. Project title and 100 words or less describing the project (deadline 1/25)

WG Leadership Team

Role Name
PM: Hanming Tu
Industry: Mary Nilson
FDA: Mat Soukup, Steve Wilson

General discussion

Meeting Summary
  1. . Reviewed and discussed the projects documented in the master list
  2. . Reviewed the plan for the March meeting sessions (see below for the plan detail)
  3. . Briefly discussed some of the action items.


The session plan for the March meeting is presented below
  • Agenda
    • Day 1 – 3.5 hours: work together in one room;
    • Day 2 – 5 hours: need two rooms
  • Logistics (1 or 2 rooms):
    • Ask for two rooms
    • Teleconference for remote participants
  • Objectives for the WG sessions: give time for participants to give feedbacks
    • Day 1:
      • Giving background info (15 m) – Mat
      • Sub-group report (45 m) – Mary/Kevin/Sally
      • Communication plan (30 m) – Dirk/Kevin
      • Break (15 m)
      • Finalizing platform – overview, guideline, roles, duties, issue tracking (.5 h) – Hanming
      • Demonstrating the platform for collaborating – brief demo (.5 h) – Hanming/Kevin/Mike C.
    • Day 2: break into two groups: 1) white papers; 2) process of using Google code and validation
      • Sub-Group 1: Discussing white papers
        • Setting and confirming agenda - Mary
        • final discussion on the first white paper – Mary
        • Break
        • Defining the process of getting remaining white papers done and recruiting and assigning tasks to people - Mary
      • Sub Group 2: Process of using Google code and validation
        • Process for creating standard scripts, validating the scripts and documenting the process (1 h) – Kevin/Dirk
        • Interactive workshop on how to use Google Code (1 h) – Hanming/Mike C.;
        • Creating an example script; participants bring their own computers (1 h) – Kevin/Hanming/Mike C.
        • License and legal discussion (1 h) – Mat/Sally/Kevin
        • Presentation from an expert on open source license (?)
        • Communication plan (.5 h) - Dirk



Action Plan

Continue working on the following items
  • Get project description done before none of this Friday (1/25) – all the project leads
  • Send the updated project master list to the liaison - Hanming
  • Finalize the User guide for sharing scripts – Kevin/Hanming


Follow up

Next Meeting

Time: Tuesday, January 22 at 10:00 – 11 am ET

  • Agenda:
    • Review user guide for sharing scripts;
    • review progress on the action items;
    • draft WG March meeting presentation



Last revision by Htu,01/28/2013