WG5 16Jan2013

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Meeting Record

When: 08:30 am - 10:00 am, 16Jan2013
Place: Teleconference
Facilitator: Hanming Tu
Scribe:
Attendance: Kevin, Hanming, Mary, Dirk, Mat
Excused: Sally Cassells, Scott Getzin, Steve Wilson, Daniel Boisvert
Agenda: PhUSE - Standard Scripts Co-Lead meeting

WG Leadership Team

Role Name
PM: Hanming Tu
Industry: Mary Nilson
FDA: Mat Soukup, Steve Wilson

General discussion

Meeting Summary
  1. Briefly discussed communication plan
  2. Focused on planning for the March meeting (see below for the plan)
  3. Reviewed and filled out the projects for standard script group
The session plan for the March meeting is presented below
  • Agenda
    • Day 1 – 3.5 hours: work together in one room;
    • Day 2 – 5 hours: need two rooms
  • Logistics (1 or 2 rooms):
    • Ask for two rooms
    • Teleconference for remote participants
  • Objectives for the WG sessions
    • Day 1:
      • Giving background info (15 m) – Mat
      • Sub-group report (45 m) – Mary/Kevin/Sally
      • Communication plan (30 m) – Dirk/Kevin
      • Break (15 m)
      • Finalizing platform – overview, guideline, roles, duties, issue tracking (.5 h) – Hanming
      • Demonstrating the platform for collaborating – brief demo (.5 h) – Hanming/Kevin/Mike C.
    • Day 2: break into two groups: 1) white papers; 2) process of using Google code and validation
      • Sub-Group 1: Discussing white papers
        • Setting and confirming agenda - Mary
        • Final discussion on the first white paper – Mary
        • Break
        • Defining the process of getting remaining white papers done and recruiting and assigning tasks to people - Mary
      • Sub Group 2: Process of using Google code and validation
        • Process for creating standard scripts, validating the scripts and documenting the process (1 h) – Kevin/Dirk
        • Interactive workshop on how to use Google Code (1 h) – Hanming/Mike C.;
        • Creating an example script; participants bring their own computers (1 h) – Kevin/Hanming/Mike C.
        • License and legal discussion (1 h) – Mat/Sally/Kevin
        • Presentation from an expert on open source license (?)
        • Communication plan (1 h) - Dirk


Action Plan

Continue working on the following items
  • Send the project master list to the liaison - Hanming
  • Call for Scripts (any and all) – Dirk/Kevin
  • Communication (initial draft) – Kevin
  • Communication plan – Dirk / Mary
  • Process to add scripts – Kevin / Hanming
  • Finalize Platform – Hanming
  • Awareness of the license - Sally

Follow up

Next Meeting
  • Time: Tuesday, January 22 at 10:00 – 11 am ET
  • Agenda:
    • Finalize the March session plan;
    • Review progress on the action items;
    • Draft WG March meeting presentation



Last revision by Htu,01/28/2013