SS 28May2014

Meeting Record

When: 09:00 am - 10:00 am, 28May2014
Place: Teleconference
Facilitator: Hanming Tu
Scribe: Hanming Tu
Attendance: Dante, Mike, Mary, Mat, Hanming, Dirk
Excused: Steve

Agenda

1. Steering committee - Mary
2. Review action items
3. Outreach update
   1. DIA 50th annual conference preparation
   2. DIA EuroMeeting
4. Project Update

General discussion

• Steering committee - Mary
  • No update since last time.
  • Communication team: crossing all the groups - newsletter, group highlights; we will be asked to provide content for the newsletter; monthly newsletter
  • Process committee: one place to go for tools for all the groups; whitepaper deliverable need to go through the steering committee before it goes out; Dirk will work on the communication and the process.
  • Discussion about the conference structure: how to strike the balance between conference time and work session.

Aiyu: download the datasets from CDISC; Adie and Aiyu will upload the enhanced DM scripts into the repository.

• Action items completed:
• prepare the posters for DIA 50th Annual conference: Deadline for poster is May 29; Jun 5
  • whitepaper: Mary/Karolyn Kracht - Accepted! Need to work on the content.
  • platform: Hanming/Mike/Dirk - Accepted! almost finalized in the content.

• Schedule semi-annually TC for the whole standard script group - Hanming
  • After DIA conference:
  • Dirk: office will consolidate the emails and put into one mailing list for the whole standard script group; it is done - css-wg-standard-scripts@listbox.com!!!
  • Dirk: webnar was discussed for all the CSS participants

• FDA plan for releasing the rest of scripts - Steve/Mat
  • meeting every month and will bring it up again
  • still work on it

• Update communication plan to include new deadlines for year 2015 - Dirk [in progress]

• Outreach update
  • Steve presented at Computational Science Symposium about Standard Script
  • Discussed the need to build communication plan for year 2015
  • What we want to do for DIA EuroMeeting: broad for general discussion or joint one with TransCelerate
  • ISCB: Mary is working on a poster for it.
  • DIA EuroMeeting: we still have time to prepare abstracts fro sessions and posters

• Project Update

• • P01: Look for existing scripts and store them in the repository (Adie Bonwick and Aiyu Li)

Ongoing - Aiyu/Adie will work on uploading the script and creating YML file for each script.

• • • Look into the DM script from FDA: almost done and ready to be uploaded.
    • Find out the rest of the scripts from FDA
    • Finished work and already uploaded the scripts but need to create metadata (yml) files

• • P02: Define qualification steps for scripts in the repository (Dante Di Tommaso) - Dante
    • get up speed for the history of the project
    • test data for qualification
    • script and tests to be executed in different environments
    • GOALS: 1) define qualification stages: D(developed), T(tested), and Q (qualified); 2) work flow (process): a) developer; b) code reviewer; c) testers: test data and steps; d) users: executed (qualified) in two different environments by at least two users; e) whitepaper reviewer.
    • will start recruiting for those roles.

• • P03: Maintain and enhance platform (repository) for sharing scripts (Mike Carniello/Hanming Tu) - Mike
    • Got scripts from Scriptathon at PhUSE/CSS
    • Targets are defined for PharmaSUG scriptathon; 20 people signed up
    • Jeff Low - run scriptathon against EDC system such as MediData Rave: dataflow creating SDTM dataset from medidata

• • P04: Legal ownership and issues in open source repository (Sally Cassells)

Task completed, creating a summary is planned

• • P05: Create templates and metadata for documenting scripts and coding practices (Jean-Marc Ferran and Eric Sun) - N/A

• • P07: Implement and further develop communication plan for standard scripts (Dirk Spruck) - Dirk: no more update
    • Newsletters: materialized quickly from newsletters
    • Webinars regularly

• • P08: Create white papers providing recommended display and analysis including Table, List and Figure shells (Mary Nilsson) - Mary
    • two whitepapres will be ready for public review

Follow up

Action Items

• prepare the posters for DIA 50th Annual conference: Deadline for poster is May 29; Jun 5
  • whitepaper: Mary/Karolyn Kracht - Accepted! Need to work on the content.
  • platform: Hanming/Mike/Dirk - Accepted! almost finalized in the content.
• Schedule semi-annually TC for the whole standard script group - Hanming
  • After DIA conference
  • Dirk: office will consolidate the emails and put into one mailing list for the whole standard script group; it is done - css-wg-standard-scripts@listbox.com!!!
  • prepare the agenda for the TC - Hanming/Mary
• FDA plan for releasing the rest of scripts - Steve
  • meeting every month and will bring it up again
• Update communication plan to include new deadlines for year 2015 - Dirk [in progress]
• resend out the email about volunteers - Hanming

Next Meeting

Time: 9:00 am - 10:00 am (Wednesday)
We will conduct this meeting once every other week (twice a month).

Agenda for next meeting: Next meeting: TBD

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Last revision by Jmbodart,10/13/2015