Interorganizational SEND

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Interorganizational SEND Project

Welcome to the Wiki for our project to identify challenges and propose solutions to help Sponsors and CROs, to work efficiently together, in a world where nonclinical data, possibly derived from different organizations, will be required to be aggregated in SEND format, for submission to the FDA.

Need/Challenge

The responsibilities for creating the SEND files for a study is often shared across organizations. Clarity is needed on how these responsiblities can be effectively managed.

Accomplished

  1. We developed a framework to classify and prioritize scenarios in which data from multiple orginzations needs to be aggregated.
  2. We selected 3 scenarios and for each developed workfows "on-paper" to create and submit SEND datasets.
  3. While considering these scenarios we identified several questions that needed to be answered and collaberatively developed answers. These have been published on the PhUSE SEND User's Group wiki: Handling of SEND in Study Documentation
  4. We started preparing a Scenarios White Paper
  5. We published a poster at the 2013 FDA/PhUSE Computational Science Symposium
  1. Summaries of actual experience with scenarios

Plans

At the 2013 PhUSE/FDA conference we made the following plans:

  • Test each of the work-flows presented at the 2013 conference by November with as close to real processes as possible and with 3 of the CROs participating in this working group
  • Prepare a whitepaper/poster for 2014 FDA/PhUSE conference to share what we learned.

This table is being populated with the names of sponsor companies and the quarter of 2013 that will be testing the secnario with each CRO.

Workflow Covance CRL MPI Research
Scenario 1: CRO Study with SEND Dataset Assembled by CRO Sanofi q2-4 J&J q4 Lilly q2-3
Scenario 2: A CRO generating SEND with PK/TK data from outside Sanofi, GSK; Pfizer(SafetyPharm) BMS q4 Lilly q2-3

Scenarion 3 will be tested by INDS in Q2 and Roche in Q3.
The common Regulatory Data Flow will be tested by GSK and possibly others.

Questionnaire for Testing Organizations

Question Covance CRL MPI Research
Does your experience match the scenario flow-chart?
  >If not, where does it differ? Which way is better?
  >If x happened instead of y, what was the impact? Is there a recommendation from these differences?
For the most part.
Scenario 1: The “CRO generates final datasets” step is not generally performed if everything was fine from the previous round.
Scenario 2: there is an additional path necessary to split the case where the Sponsor provides the PK files in SEND format. The handling varies whether or not the Sponsor adheres to the CRO’s conventions on such things as the USUBJID formation, representing either a plug-and-play situation or one requiring additional manipulation to incorporate with the main package.
Do you have any experiences with re-work initiated by a request from the FDA. How long did the process take, and what can you share about the experience? Use of the OpenCDISC Validator with resolution of any issues it uncovered removed the need for a feedback loop with the FDA.
During the pilot (and before a publicly available validator), there were cases where the sponsor was actively working with the FDA and required re-generation of datasets per some validator findings. In this case, the process went pretty smoothly, wrapping up in a few days. However, that was not “real” production.
What were the challenges and solutions for the scenarios? The biggest challenge is mapping trial design and exposure for non-boiler-plate cases. This is something that previously did not have to be done, and has to be learned and then defined by the preparer using an interface.
  >What would you want to do differently in the future? Work through “template” cases for some of the more common designs.
  >What would you need to work out in advance to ensure a smooth process? With expectations set ahead of time (decoupled from the study timeline), everything goes smoothly.
  >Where there any areas that you were unable to resolve? No.
Timing
  >How long did it take?
Packaging of a submission takes between a few days to a couple weeks, depending on the complexity of the contents and the number of endpoints.
  >What were the activities that determined the length of the project (critical path)? Complexity of study design
Complexity of lot regimen
Manually collected data (e.g., paper or Excel)
PK data
  >Do you have any guides on estimating the effort to do the work? Starting with a barebones tox study (inlife, path, clinpath), estimate the total work for that. Then think through any add-on sets of endpoints or circumstances which equate to a chunk of work, such as adding pk, or adding a crazy study design, etc. This can give you a rule of thumb for estimating the effort behind individual studies.
  >How many times have you done this? Is this the first experience? 20-25 studies for about 10 Sponsors
  >If you have done this several times, can you describe the learning curve? It takes a few studies to hit a stride. Special cases that pop up (such as a special study design that hasn’t been done in SEND yet) can represent an additional bump as they come along.
  >How long (calendar time, person hours) did each phase take? (determining what needs to be done, doing the work, confirming/closing the project) Estimation: 0-1 hour.
Doing the work/closing: Anywhere from a few hours to several days for a reports person, and 0-2 hours for an IT resource to assist.
What tools (software) did you use? Custom-developed add-on to reporting solution.
Were any domains not provided? Why? No, but there could be cases where they are not, to cut down on costs for non-GLP studies where the Sponsor just wants key data to subsume into their own system for discovery/mining purposes.

Participation Needs

In 2013 as we will contiue this work, we will need participation from individuals with the following areas of expertise with an interest and ideally gaining some experience exchanging data or reports with other organizations to contribute to this effort:

  • Scientists
  • IT Specilists
  • SEND implementers
  • GLP QA auditors

The total group will be limited to 12-20 people, with representation from all of the above areas of expertise.

What is the commitment?

  • Time - will vary widely (minimum of 1 hour every two weeks for team meetings, up to 4-8 hours / month)
  • Expected to contribute, not just be a spectator

If you would like to participate, please contact the co-leads for this group:

  • Debra Oetzman (debra.oetzman@covance.com)
  • William Houser (william.houser@bms.com)

Communications

1 telecon every other week at the same time. Since we have several new participants are in the process of selecting the best time.

Project Team

  • Pranav Agnihotri, PointCross
  • Kenjie Amemiya, Genentech
  • Kathryn Brown, Sanofi
  • Susan DeHaven, Sanofi
  • Steven Denham, MPI Research
  • Jennifer Feldmann, Instem
  • Jeff Foy, Celgene
  • Geoff Ganem, Genentech
  • Nancy Gongliewski, GlaxoSmithKline
  • Isaac Hatzell, Johnson & Johnson
  • William Houser, Bristol-Myers Squibb
  • Laura Kaufman, Preclinical Data Systems
  • Jyotsna Kasturi, Johnson & Johnson
  • Lou Ann Kramer, Eli Lilly
  • Wayne Kung, Genentech
  • Carolyn McGary, Bristol-Myers Squibb
  • Connie Marvel, Bristol-Myers Squibb
  • Shree Nath, PointCross
  • Louis Norton, Covance
  • Debra Oetzman, Covance
  • Kathleene Powers, Pfizer
  • Gerard Randoph, Roche
  • William Reinholt, MPI Research
  • Lynda Sands, GlaxoSmithKline
  • Paul Sidney, Charles River Laboratory
  • Troy Smyrnios, Zoetis
  • Nathan VanSweden, MPI Research
  • Audrey Walker, Charles River Laboratory
  • Heather Williamson, PointCross
  • Steven Wilson, MPI Research
  • Peggy Zorn, INDS

Conference Calls and Minutes

Interorganizational SEND Minutes

Last revision by Troy.smyrnios,06/25/2013